B. Job Roles And Responsibilities

Chair

The Chair leads the charity to fulfil its purpose

Key duties include:
•    Represent the charity at external events and meetings
•    Ensure effective relationship between charity and external stakeholders
•    Ensure effective relationship between trustees and volunteers
•    Ensuring that general meetings and annual general meetings are carried out according to the governing document
•    Preparing agendas for meetings in consultation with other trustees
•    Ensuring meetings are run efficiently
•    Ensuring discussion and decision-making is democratic and fully participative
•    Holding the casting vote in the event of a split decision
•    Act as a cheque signatory

Deputy Chair

The deputy chair deputises for the chair in the chair's absence and supports the chair with the workload which includes the key duties of the chair highlighted above

Treasurer

The treasurer oversees the financial affairs of the charity 
Key duties include:
•    Ensure proper financial records are maintained
•    Ensure effective financial procedures are in place
•    Monitor and report on the financial health of the charity
•    Liaise with other agencies to ensure financial viability and sustainability
•    Oversee the production of necessary financial reports, returns, accounts and audits
•    Regularly report the financial position at the general meetings
•    Overseeing bookkeeping
•    Being a counter signatory to any major banking transaction

Secretary

The secretary supports with efficient running of the charity
Key duties include
•    Ensuring the meetings are properly administered
•    Keep charity administrative records up to date
•    Preparing agendas for meetings (in consultation with the Chair)
•    Monitor actions from meetings
•    Dealing with correspondence 
•    Act as a cheque signatory

Trustees 

The six legal and regulatory duties of the trustees are
•    Make sure your charity’s carrying out its purposes for the public benefit
•    Comply with your charity’s governing document and the law
•    Act in your charity’s best interests
•    Manage your charity’s resources responsibly
•    Act with reasonable care and skill
•    Make sure your charity is accountable

For further information and details of each duty, please refer to the following sources of Information:
•    Charity Commission: The Essential Trustee: what you need to know, what you need to do. 
•    National Council for Voluntary Organisations:  The legal duties of trustees
•    Ethnic Food Bank – Appendix 1 - Guidance for Trustees

Volunteers

The volunteers will form the back bone and the most important part of the charity. All people supporting the charity are unpaid volunteers including trustees, chair, treasurer and secretary. 
Assistance and support will be needed (but not limited to) for:
•    Sorting food donation and making food parcels
•    Food distribution (and delivery in some circumstances)
•    Fundraising, donations, sponsorship
•    Liaising with GP surgeries, schools, social services, community and faith leaders
•    Social media and communication
•    Website management
•    Book keeping